Job Brief:

argodesign is looking for a Studio Operations Manager to steward our evolving workplace culture and studio operations. Your ability to think creatively about how to maintain and improve our talented team’s experience while in our studio, and to consistently execute plans and anticipate needs will be drivers of success in this role. Your ability to organize, coordinate office operations, and maintain a safe workplace with an eye on budgets will ensure a smooth-running and efficient design studio.

The ideal candidate will be experienced in handling a wide range of administrative and support-related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible, and conscientious. Excellent communication and project management skills are critical to success in this position, as is a demonstrated ability to work collaboratively with a creative team.

A pleasant demeanor and a willingness to problem-solve with team members will ensure a meaningful contribution to the organization. This important and highly valued role on our operations team will report directly to the General Manager.

Responsibilities:

Culture

Organize, schedule, and execute internal social events and activities (i.e., creative summit, holiday party, weekly in-office social hour)
Plan annual cultural event calendar
Stay up to date on workplace experience trends and make recommendations on partners, vendors, and services that contribute to a positive workplace experience
Coordinate support for workplace affinity groups
Surface local events in weekly studio presentation

Operations

Organize office operations and procedures
Manage relationships with vendors, service providers, subcontractors, property managers, and neighbors
Manage agreements and price negotiations with office and event vendors and service providers
Shipping/mail management and distribution
Studio calendar management
Budget/expense management
Partner with the Operations team to maintain office policies as necessary
Reception of and general support to visitors

Facilities

Light facilities maintenance and coordination of service vendors and property management for repairs and maintenance
New workstation setup
Procurement: office/building supplies, non-IT equipment, and pantry
Errands

Marketing Support

Support planning and execution of external social events and activities (i.e., SXSW)
Coordinate facilities support for on-site hosted marketing events

Qualifications:

Proven office management, administrative, or executive assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Crisp attention to detail and strong problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficiency in G Suite, MS Office, as well as standard web apps (i.e., Expedia, Expensify, etc.)
Experience with Airtable is a plus

We're looking for talented thinkers, makers, and doers to join our growing global team. Come shape the future with us.